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Privacy Policy

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Last updated: 15/02/2026

1. Introduction

BDC Bookkeeping (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your personal data when you:

  • Visit or interact with our website (https://www.bdcbookkeeping.co.uk);

  • Contact us through email, phone or forms;

  • Engage with our bookkeeping and financial services.

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using our website or services, you agree to the terms of this policy.

2. Data Controller Details

The data controller responsible for your personal data is BDC Bookkeeping.

Contact Information:
Email: [Insert email address]
Phone: [Insert phone]
Address: [Insert business address]

3. Personal Data We Collect

We may collect and process the following types of personal information:

a. Information you provide directly

  • Name, email address, phone number

  • Business name and role

  • Professional information for bookkeeping services (e.g., financial records, HMRC correspondence)

b. Website and technical data

  • IP address, browser type and version

  • Device information and cookies (see Cookies section below)

c. Communication data

  • Emails, messages, enquiries, newsletter sign-ups

4. How We Use Your Personal Data

We use your personal data for the following purposes:

  • To provide and manage bookkeeping services you request;

  • To communicate with you, including responding to enquiries, notices, and service updates;

  • To process payments and invoices where applicable;

  • To comply with legal and regulatory requirements (e.g. HMRC, accounting standards);

  • To improve our website and services;

  • With your consent, to send marketing communications.

We will never sell your personal information to third parties for their marketing purposes.

5. Lawful Basis for Processing

Under UK GDPR, we process personal data based on one or more lawful bases:

  • Contract performance — to deliver our services;

  • Legal obligation — where required by law (e.g., tax or accounting regulations);

  • Legitimate interests — to run and improve our business;

  • Consent — where you have agreed to marketing communications.

6. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance your browsing experience and collect analytics data. You can manage or disable cookies through your browser settings.

7. Data Sharing and Third Parties

We may share personal data with:

  • Service providers who support our operations (e.g., cloud accounting platforms, email hosting);

  • Legal or regulatory bodies where required by law;

  • Professional advisors if needed for service delivery (e.g., accountants).

We ensure all third parties protect your personal information in line with applicable data protection laws.

8. International Transfers

If any data is transferred outside the UK or EEA, we will ensure appropriate safeguards are in place to protect your privacy (e.g., standard contractual clauses).

9. Data Retention

We retain your personal data only as long as necessary for:

  • Providing services;

  • Legal or regulatory compliance;

  • Resolving disputes.

Once the data is no longer needed, it will be securely deleted or anonymised.

10. Your Data Protection Rights

Under UK GDPR, you have the right to:

  • Access your personal data;

  • Request correction of inaccurate data;

  • Request deletion of personal data;

  • Object to or restrict processing;

  • Request data portability;

  • Withdraw consent at any time (where applicable).

To exercise these rights, contact us using the details above.

11. Security Measures

We implement appropriate technical and organisational measures to protect your data from unauthorised access, alteration, disclosure or destruction.

12. Changes to This Policy

We may update this Privacy Policy occasionally. The latest version will be published on our website with an updated date.

13. Complaints and Contact

If you have any questions about this policy or how we process your personal data, please contact us. You also have the right to complain to the UK Information Commissioner’s Office (ICO).

ICO Contact:
Website: https://ico.org.uk
Telephone: 0303 123 1113

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